The Director of Administration is responsible for ensuring that the organization is operating efficiently and that Maryland Humanities’ financial records are up to date and accurate. This position is the primary liaison with accounting vendors (bookkeeper, auditor, etc.).
The Director of Administration reports to the Executive Director, is supported by and supervises the Office Manager, and works in close collaboration with Senior Staff as well as the Finance and Executive Committees and the Audit Sub-committee of the Board.
Classification: Exempt; full-time
- Oversee HR matters with the support of an external HR consultant, Office Manager, and Executive Director, including: new-hire paperwork, benefits enrollment, enrollment and deposits into staff retirement accounts, job descriptions, employee handbook updates, pay equity and transparency, offer letters, off-boarding staff, payroll management, etc.
- Assisting with the five-year NEH self-assessment and with Strategic Planning activities
- Supervise Office Manager
- Lead in coordination of all insurance coverage: organizational, health, D&O, etc.
- Maintain clear communication with staff to ensure smooth day-to-day operations that satisfy requirements of annual audit
- Coordinate annual review of policies and procedures for Board approval
Financial Management (60%)
- Maintain accurate accounting records
- Reliably execute/oversee bookkeeping activities including: payment vouchers, payroll, benefit contributions, taxes, W9s/W2s/1099s, transfers, NEH drawdowns, account reconciliations, tracking revenues, bank deposits, managing online bank accounts, changes in insurance deductions and retirement accrual
- Work with appropriate partners (bookkeeper, financial consultant, Audit CPA) to correct errors in accounting software, appropriately record expenses and allocations from correct funds, reconcile accounts with records outside of the accounting software, ensure proper journal entries
- Lead the budgeting process annually. Develop the annual operating budget in consultation with Senior Staff and the Finance and Executive Committees. Lead forecasting efforts by providing expense reports and creating an updated forecast quarterly
- Provide appropriate reports to the staff and board including: monthly reports to ED, quarterly financial reports to the Board
- Assist with applications and reports as needed for funding sources including: File audit with State and NEH, File NEH and State reports in a timely manner, etc.
- Organizing and managing annual audit and acting as management liaison with the auditor and the Audit Sub-committee of the Board
- Take on specific assignments involving budgeting, reporting, etc. as directed by ED
- Work closely with the Finance Committee Chair/Treasurer. Address any questions about expenses or other concerns.
- Minimum of a Bachelor’s degree; advanced degree or CPA a plus
- Excellent communication and relationship building skills with an ability to multitask, prioritize, negotiate, and work with a variety of internal and external stakeholders
- Demonstrated experience in a supervisory role
- Dedication to incorporating racial equity into organizational culture, policies, and procedures
- Demonstrated experience in financial and operations management
- Enthusiasm for lifelong learning and the public humanities and their value
- Previous experience in nonprofit management, education, or public administration a plus
- Excellent computer skills, including Microsoft Suite and bookkeeping software
- Ability to think creatively and strategically
- Strong oral and written communication skills
Compensation and Benefits
Position is full-time at 35 hours per week with a competitive salary commensurate with experience and credentials (range: $80,000–$90,000). Generous benefits package including 21 days annual paid vacation, 12 days annual paid sick leave, 12 annual paid holidays, health, dental, life, and long-term disability insurance, free parking, professional development funds, and 401(k) retirement account with employer contribution.
How to Apply
To apply, please prepare the following materials: cover letter and résumé. Submit requested items via email to email@example.com with the subject line as “Director of Administration;” no phone calls please.
For best consideration, applications are due by May 10. Search will remain open until filled.
Maryland Humanities is an equal opportunity employer. It is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly, all terms and conditions of employment will be carried out without regard to race, creed, color, religion, gender, sexual orientation, nationality, marital status, age, or disability. Maryland Humanities will not tolerate acts deemed to constitute discrimination or harassment based on gender, sexual orientation, race, creed, color, religion, national origin, marital status, age, disability, or any other characteristic protected by law.