Program Assistant

Maryland History Day, Chautauqua, and Veterans programs

The Program Assistant reports to the Program Officer responsible for a group of programs.  This position does not supervise other positions.

Classification:  Non-exempt; permanent; full-time

This Program Assistant works closely with the Program Officer responsible for coordination of Maryland History Day, Chautauqua, and Veterans programs. 

Key goals include:

  • Providing support and assistance to ensure effective and successful programs directed by the Program Officer

Responsibilities include:

Maryland History Day

  • Manage online state contest registration for 600+ students and their parents, 200+ volunteers, and 200+ teachers and provide technical assistance to participants under tight deadlines
  • Mentor county contests using the online registration system
  • Prepare and send correspondence related to program
  • Coordinate and manage annual recognition event in Annapolis
  • Draft and send social media and teacher e-news
  • Assist in recruiting volunteer judges and with orientations for judges
  • Assist with state contest arrangements, including room assignments, judging groups, creating judging schedule, and contest program
  • Assemble students’ and judges’ contest packets
  • Assist in the design of promotional materials and coordinate design of t-shirts and buttons
  • Assist with Day-of coordination at annual state contest and attendance at some district History Day contests
  • Assist with preparing Maryland delegation for national contest; attend and volunteer at national contest
  • Assist with outreach to and professional development for educators, including teacher institutes and online courses


  • Research possible topics and themes
  • Assist with preparation of contracts  and correspondence for Chautauqua performers
  • Draft bios and character descriptions for Chautauqua reader and website
  • Prepare travel itineraries for Chautauqua performers and make arrangements for accommodations and airfare/car rental
  • Prepare promotional postcard and assist with other promotional efforts
  • Prepare survey forms, raffle, and other materials for Chautauqua events
  • Attend Chautauqua events
  • Scan surveys and send results to host sites and performers

Veterans Programming

  • Assist in organization and execution of veterans programming initiatives
  • Assist with preparation and delivery of letters of agreement to facilitators and partners
  • Work with Communications Specialist to coordinate promotional efforts
  • Develop postcard invitation for culminating event and mail
  • Scan surveys of veterans and students and share results with partners
  • Work with Program Officer to plan and implement program expansion

General Administrative Support

  • Maintain accurate logs of events, with participant, financial, and partner data for each program
  • Process participant survey data and prepare reports
  • Manage social media and website updates in collaboration with Communications Specialist
  • Update records in Maryland Humanities’ online databases and software systems (e.g., eTapestry, Scantron)
  • Send mailings and shipments of program materials
  • Other tasks as assigned by Program Officer


  • Enthusiasm for the public humanities and their value in contemporary life
  • Superior oral and written communication skills
  • Strong organizational skills and the ability to manage multiple deadlines
  • Excellent computer skills, including Excel and database management
  • Ability to think creatively and strategically
  • Ability to cultivate positive and productive relationships and partnerships with a wide range of cultures, people, and organizations
  • Commitment to our mission, vision, and values (see
  • Ability to travel statewide and to work some weekends and evenings
  • Event management skills preferred
  • BA degree or higher

Compensation and Benefits:  Position is full-time at 35 hours per week with an annual salary range of $30,000 to $33,000 commensurate with experience. Generous benefits package including 21 days annual paid vacation, 12 days annual paid sick leave, 12 annual paid holidays, health and life/long-term disability insurance, free parking, professional development funds, and 401(k) retirement account with employer contribution.  

How to Apply: To apply, please submit a cover letter and résumé in a single PDF file via email to with the subject line as “History Programs Assistant”; no phone calls please.

Applications will be accepted through March 22, 2019. Interviews with qualified candidates will be conducted from April 1-5, 2019 with an anticipated start in May 1, 2019.


Maryland Humanities is an equal opportunity employer. It is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly, all terms and conditions of employment will be carried out without regard to race, creed, color, religion, gender, sexual orientation, nationality, marital status, age, or disability. Maryland Humanities will not tolerate acts deemed to constitute discrimination or harassment based on race, creed, color, religion, gender, sexual orientation, nationality, marital status, age, disability, or any other characteristic protected by law.

Maryland Humanities is a statewide, educational nonprofit organization that creates and supports educational experiences in the humanities that inspire all Marylanders to embrace lifelong learning, exchange ideas openly, and enrich their communities.
Maryland Humanities
108 West Centre Street
Baltimore, Maryland 21201-4565
(410) 685-0095
(410) 685-0795 fax
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