Operations Coordinator

The Operations Coordinator supports the day-to-day administrative, operational, and logistical needs of Maryland Humanities. This role plays a key part in ensuring smooth internal processes, well-executed events, and strong organizational coordination across teams. The Operations Coordinator is highly organized, detail-oriented, and comfortable managing a mix of administrative tasks, event logistics, and cross-functional support.

Duties/Responsibilities:

Event Coordination & Logistics

• Coordinate all aspects of event logistics, including venue coordination, catering, vendor communication, and event-related communications (invitations and follow-ups). Primary focus will be on the Regional Humanities Network, traveling exhibits, advancement events, and special projects
• Manage event RSVPs and attendee data, including maintaining accurate records, preparing attendee lists, and ensuring proper entry in DonorPerfect
• Support event logistics for other programs as needed, in coordination with program staff

Administrative & Operational Support

• Provide general administrative support across the organization, including scheduling, document preparation, and coordination tasks
• Support internal systems and workflows, including basic task management in Asana
• Serve as a backup for the People & Operations Officer for essential operational tasks (e.g., mail processing, administrative workflows)

Advancement & Data Support

• Assist with batch reporting and data entry 
• Maintain accurate records and support data organization across systems

Governance & Board Support

• Maintain board records, including terms, contact lists, and governance documents
• Support preparation for board and committee meetings, including building and managing Asana workflows
• Assist with tracking and organizing board-related materials

Required Qualifications & Skills:

• 2-4 years of experience supporting events or event logistics
• 2–4 years of experience in administrative, operations, or coordination roles (nonprofit experience a plus)
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Close attention to detail and accuracy, especially in data entry and recordkeeping
• Clear and professional written and verbal communication skills
• Comfort working with digital tools and systems (e.g., Google Workspace, Asana, CRM platforms such as DonorPerfect, Canva)
• Flexibility and willingness to support a range of operational needs across teams
• Demonstrated initiative to learn and enhance skills that promote equity, inclusion, and cultural responsiveness, and an understanding of systems of oppression and their impact on communities
• Demonstrated commitment to the creation of inclusive spaces and to the equitable treatment of all, including participants, audiences, supporters, staff, and board, at every level of the organization
• Commitment to Maryland Humanities’ mission, vision, and values

Working Conditions & Physical Requirements:

• Maryland Humanities’ office is located in Baltimore, MD. The office is open for staff to work from as needed. Each staff person is expected to join on-site team meetings at least 1 day per month.
• Must be located in or willing to relocate to Maryland
• Regular travel throughout the state of Maryland to support events is required
• Ability to work occasional evenings and weekends in support of events
• Prolonged periods of sitting and working on a computer

Additional Details:

No one candidate will be perfect for this job. The skills and experience needed to be successful in this job exist on a spectrum. Frequently cited statistics show that candidates with disabilities, BIPOC candidates, women, and members of marginalized and/or systematically excluded groups apply to jobs only if they meet 100% of the qualifications. Maryland Humanities is happy to leave that statistic in the past. No one ever meets 100% of the qualifications. Please just apply.

What we are offering:

• The annual salary for this position is $55,000-$57,000.
• 4-day, 32-hour work week with flexible scheduling.
• Employees are eligible for employer-provided health and dental insurance coverage (two plans offered, including one 100% employer paid), flex benefits, retirement (including a 4% employer contribution), monthly stipend to offset parking and/or work-from-home expenses, and annual funding for professional development.
• We have 19 days of vacation per year and 12 days of sick leave per year, as well as access to advance and donated leave if needed
• 15 paid holidays and 2 floating holidays. Access to holiday exchange (i.e. observing Eid Al-Adha instead of Christmas)
• We offer a sabbatical with up to 6 weeks after five years of service and up to 10 weeks after 10 or more years of service.
• Employees have access to Volunteer Time Off.
• We offer Extended Family and Medical Leave of 12 weeks, with additional eligibility for 4 weeks of a gradual return to work
• We traditionally close the offices at the end of the year, Dec 24–Jan 1.

Maryland Humanities’ staff have established shared working values, linked here.

How to apply:

For best consideration, applications are due by May 17, 2026. Search will remain open until filled.

What to expect:

Step one: All submissions will be initially reviewed after May 17, and the initial candidate pool will be formed. Not all submissions will make it into the candidate pool. Once the pool of candidates is established, a brief phone interview will be set up with the People & Operations Officer.

Step two: Following the phone interview, remaining candidates will interview with members of the Maryland Humanities Team via Zoom. The final candidate will be selected after this interview.

Step Three: Selection and placement of the final candidate. Placement for this position is anticipated to occur in late June or early July 2026. Once the final candidate has accepted their offer of employment, all other applicants will be notified of their status.

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Maryland Humanities is an equal opportunity employer. It is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly, all terms and conditions of employment will be carried out without regard to race, creed, color, religion, gender, sexual orientation, nationality, marital status, age, or disability. Maryland Humanities will not tolerate acts deemed to constitute discrimination or harassment based on gender, sexual orientation, race, creed, color, religion, national origin, marital status, age, disability, or any other characteristic protected by law.